2019/2020 NVM Competition Team Agreement

1) Commitment/Attendance:

a) Commitment to the team is of utmost importance. Competition students are held to a higher standard than recreational students. Unlike sports, if someone doesn’t show up to a practice right before the game, we can’t just bench them in a group number.

b) In order to grow, consistent attendance is required. During competition season (January to April), no more than 3 absences will be allowed, and no absences back to back (unless in extreme cases such as extreme sickness, death of family member, etc). It is also mandatory for students to attend classes the week of competitions. If a student is sick (not very contagious) or injured, they would be encouraged to still come and watch the class and it would not count against their absences. It will be handled on a case by case basis if a student has more than 3 absences during the comp season. Consequences may include not being able to perform a solo at the next competition or recital (even if it’s already been paid for, no refunds), potentially being pulled from the team, or paying for private lessons to catch up so we’re not wasting other students’ time etc.

c) Just because we specify competition season above, does not mean students can skip multiple classes during other parts of the season. Excessive absences during other parts of the year will be handled at instructor's discretion. Please keep in mind the period of learning the dances (fall/winter) is also extremely important.

d) Competition Fees are non-refundable if a student decides to leave the team mid-season. If a student is injured mid-season, group competition entry fees are generally non-refundable once submitted. Solo/Duo/Trio entry fees may be refundable depending on the competition rules.

e) Snow days are bound to happen during competition season. If needed, a makeup class will likely be scheduled immediately after, and we expect everyone to do their best in attending the makeup class.

f) During competition season, hair should not be dyed an unnatrual color or cut shorter than the length needed to make a bun. If it is, student and parent are responsible for

figuring out a way to be able to complete the required hair styles for competition (hair extensions, temporary hair dye etc.)

2) Sportsmanship/Conduct

a) Poor sportsmanship or conduct at the studio or during competitions will not be tolerated (this includes parents as well as children). Consequences can include not being able to perform a solo at competition or recital (even if it was already paid for, no refunds), or being pulled from the team.

b) At competitions, all students and parents are representing NVM, and you must keep in mind that we are being judged on our behavior and sportsmanship the moment we walk into a competition by staff and judges. If a judge sees one NVM student acting poorly, it will reflect badly on the entire studio. Students and parents alike must maintain appropriate conduct at all times.

c) When onstage at awards, students are expected to clap for all other studios and students, and when accepting awards, wear a smile and say thank you regardless of where you place or how your score. IT IS NEVER OKAY TO BAD MOUTH A COMPETITION OR A JUDGE BECAUSE YOU ARE UPSET WITH HOW YOU SCORED. This detracts from the team experience. Sometimes it can be difficult when we have soloists who are technically competing in the same category and are eligible for the same high scores, but we must remember we are ultimately a team working together, and students must remain happy for other students successes.

3) Respect to teachers/staff

a) Students must always respect the instructor, ESPECIALLY a guest teacher who may be

subbing in. Keep in mind that subs may not know the exact flow of a class, and may have their own set of rules that need to be respected by all students.

b) Instructors have authority over classes. Any concerns with an instructor or staff member must be addressed with that instructor after class and must be followed up with Ashley.

4) Requirement of ballet

a) All competition students (except those specifically competiing in tap or hip hop only) are required to take ballet to improve technique and performance quality. Students must wear a leotard, tights, and ballet shoes to ballet class every week, and hair should be pulled back in a bun.

5) In the Classroom

a) We do not expect students to show up to every class with a perfect bun and black leotards and pink tights. However, students should be dressed in dance appropriate attire (nothing baggy, teachers need to be able to see dancers form), and hair MUST BE pulled back and out of face in ponytail, braids, or bun. This is important because it’s a major distraction for students, health concerns, and teachers need to be able to see proper form through neck and shoulders. Studio will not provide hair ties.

b) Punctuality is an absolute must!!! Please arrive a few minutes early so that students are ready to walk into class dressed and ready to go when class starts. Excessive tardiness will not be allowed, and may result in counting as an absence.

6) Tentative Competition Dates:

a) March 20-22: Onstage America (Fitchburg Ma)

b) April 3-5: Dance Xplosion (Worcester MA)

c) May 8-10: EDC (Bellingham MA)

These are the tentative competition dates and possible competitions. If any changes need to be made to the competition dates, an email will be sent out this Fall with a new competition date, and we would confirm once we heard back from everyone if they were available. Competitions listed are mandatory for all competition members (if there is a particular class that is not ready for the March competition, then we may opt out with that particular class).

7) Competition Team costs

a) Tuition- the competition program follows the same tuition schedule as our recreational program.

b) Competition entry fees- Competition fees vary per competition but generally for group dances range in the $45-60 area per student per dance. Solos/duos/trios are usually more- Duos/Trios generally $50-65, and solos $100-$115 (these are based off of last season). We will ask that comp fees be paid by cash or check, or if they need to be paid by credit card, a 3.5% transaction fee will apply.

c) Costumes/tights/shoes- We try our best to save you money on costumes by looking for on sale costumes and in some cases “less glamorous” costumes. Therefore, you may not be charged the standard recreational costume fee for each class. Tights and shoes (tap, ballet and jazz) are not included in the tuition or costume prices and must be purchased separately. Tap and jazz shoes usually range around the $30-60, and will be discussed separately in each class if they are required and where to get them. Any type of ballet shoes can be worn since we will not be competing in ballet and thus everyone does not need the same style.

d) Makeup- we use the same makeup pallettes as the recreational dance program, with a few extra elements (such as bwonzer, highlighter, setting spray) but petite and junior comp teams also wear false eyelashes so that students have a more consistent look. Please keep in mind, we do not enjoy putting kids in so much makeup, but it is important for judges and the audience to be able to see the expressions on their face while they are dancing, and that’s what makeup does. Unfortunately students are not only judged on their dancing abilities but their appearance and costuming. We will hold a makeup and hair tutorial for new competition students sometime after the holidays, and new students are required to attend (date TBD).

e) Other: We try to be as transparent as possible about the costs of joining the competition team. Additional/optional expenses may include dance team jackets ($65-70), costume racks, etc. There may be separate rehearsal fees for acrobat and tap competition dances if rehearsals are consistently taking place outside of the “level” classes. This will be discussed separately with families in those classes ahead of time. Last year the only additional mandatory cost was related to holding an extra rehearsal before the first competition at Nashoba High School. Because we had to rent the space, each student was charged $10-15.

8) Competition Entry Fee and Costume Fee Payment Schedule

(Please note that we are spreading the due dates out this year so you are not hit all at the same time. Generally we submit a large deposit to a competition in the Fall/Winter based on an estimated number of entries. They expect us to stay within a certain amount of entries when we finalize and make final payment closer to the competition date. Therefore, if we decide to not have a particular class participate in the first competition, we would be able to refund the fee back to your account.)

a) Competition Fees will be posted and due in the following manner this year:

i. 1st Competition Fees: Posted September, Due 10/10/19

ii. 2nd Competition Fees: Posted November, Due 12/10/19

iii. 3rd Competition Fees: Posted March, Due 4/10/19

b) Costume Fees will be posted between December and January and are due no later than 2/10/19.

9) Read all the information we send out and respect our personal time!

a) There will be a lot of information sent out through the year. Please make sure you read everything that gets emailed, posted or handed out. We are creating a new page on the website this year strictly for competition members, where all important dates and info emailed out will also be posted for easy access. Please keep in mind we get so many messages a day from customers and potential customers. We do not have time to answer questions that have already been answered in a prior email or info packet and posted to the site. Please utilize the NVM competition FB page to ask each other questions too! You will receive my personal cell phone number for competition purposes, but keep in mind I don’t like to bring work home with me and

direct any standard questions or concerns to us via email. Texting should only be used for last minute confirmations, or at competitions and not to answer questions such as “what time does ballet start tonight.”

Download a copy of this agreement